Timing

• Duration: Keep workshops between 2.5 to 3 hours to maximize focus and productivity. If the project's importance warrants it, consider holding two sessions in a day: one in the morning and another in the afternoon, with a substantial break in between.
• Scheduling: Aim for morning sessions when attention is freshest. If afternoon sessions are necessary, ensure they are well-paced and include scheduled break times to help maintain energy and focus. If possible, organize catering to keep morale high.

Preparation

• Plan the agenda: Clearly outline the topics to be discussed and provide a schedule. Distribute this agenda to participants in advance so they can prepare their thoughts and contributions.
• Set expectations: Ensure each participant understands the workshop's goals and their role within it. Clarify the purpose and level of detail required for the session.
• Prepare materials: Have any necessary documents, such as draft structures or process outlines, ready for reference. Ensure all technical tools for the workshop are set up and functioning.

Agenda