Sample Request for Approval

To: Dr. Jane Smith, Emily Johnson, Laura Williams, Mark Lee

CC: [Appropriate Team Members or Supervisors]

Subject: Request for Approval: Intraoperative Device User Guide

Dear Team,

I hope this email finds you well. I am writing to seek your final approval on the Intraoperative Device User Guide. Having incorporated inputs from various experts, including yourselves, we believe this document is now ready for formal acceptance.

Context: This guide, providing comprehensive information on [specific medical procedures/software usage/etc.], has been refined to ensure accuracy, user-friendliness, and compliance with all necessary guidelines.

Timeframe: To maintain our project timeline, I kindly request your approval by [specific date].

(Alternative Agile Version) As part of Sprint [Number], which runs from [start date] to [end date], final approval is required by [specific date within the sprint] to proceed with the subsequent phases.

Approval Mechanism: Please review the final version of the document attached to this email. If you are satisfied and find it meets all criteria, please respond with an email stating “Approved.” Should there be any final adjustments needed, kindly indicate them using the “Track Changes” feature or through comments in the document.

Approval Responsibilities:

Team MemberApproval Focus
Dr. Jane Smith, Lead SurgeonVerification of surgical procedures and medical terminology
Emily Johnson, Nurse CoordinatorConfirmation of equipment setup and nursing procedures
Laura Williams, Legal AdvisorAssurance of regulatory compliance
Mark Lee, Software EngineerFinal check on software interface and connectivity

Your prompt response and final approval are crucial for the progression of our project. Thank you once again for your time and expertise. Please do not hesitate to reach out if you require further details or have any questions regarding the document.

Best regards,

[Your Name] [Your Job Title] [Contact Information]

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